Booking Business Travel |

If you frequently find yourself in airports and hotels all over the country for business trip after business trip, the following tips for booking future business travel arrangements may prove helpful.

When booking your hotel, focus your search on those that offer special services for business travelers, such as access to high speed internet; fax and copier machines; courier service; continental breakfast; morning newspaper; iron, mini-blow dryer, and alarm clock or wake up call to your room; and courtesy toiletries at the front desk. To ensure that your surroundings will allow you to sleep well as well as think clearly and establish focus when you need to work in your room, request a room facing away from busy streets, highways, and ice machines in order to minimize noise during your stay.

There are several ways to make your trip easier during the flight booking process. Book your flights online to easily compare airlines and airfares, as well as to save on the extra fee that many airlines now charge for booking over the phone – which usually exceeds the fee that discount sites like Travelocity charge when they do charge a booking fee at all. Purchasing tickets online also offers you the convenience of being able to expedite your check in process by printing your itineraries and your boarding passes before you even leave for the airport, and also provides you with convenient back up copies of your information online in case you lose any of those vital materials during the course of your hectic travels.

Also, make an effort to schedule your flight for as early as possible in the day, to protect yourself from missed meetings, frantic arrivals, or appointment tardiness in case of flight delays. If possible, arrange to arrive the night before any of your major obligations in order to allow yourself plenty of time to rest up and adjust before going ahead with the chaos of your travel schedule – especially if there are jet lag issues to adjust to with any time zone changes. If necessary, consider other means of travel based on the distance of your business travel destination. Commonly, our minds immediately jump to flying, but when your destination is no more than a couple of hundred miles or so from home, driving or taking a train might be a better option once you take into consideration the amount of time you’d spend checking in at airports, then waiting to board, then waiting to take off, then taxiing after landing, then waiting at baggage claim, and finally traveling to and from the airport – plus the extra expenses and restrictions that airlines attach to your travel.

If you’re at all uncertain about your travel dates or have any reason to believe your itinerary could change, consider booking an open-ended ticket. Changing your flight otherwise could cost you as much as $150 anyway – and that’s in addition to the difference between the cost of the old flight and the new one – so the security of the open-ended ticket could be well worth its additional up front expense instead. The quickest way to corporate recognition is to prove your worth as a valuable asset to your company, and these practical tips should have you well on your way.

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11 Essentials Tips For the Business Traveler |

As they say, getting there stopped being half the fun when airplanes were invented. If you travel a lot, here are some tips to make it more palatable.

1. Go ahead and pay to join something like AA’s Admirals Club.

With it you’ll get assistance with reservations, seat selection and boarding pass issuance; a quite place to wait and work; complimentary snacks and beverages; private bar at most locations, and showers at some. At around $450/yr. for one person, it could be well worth it.

2. Use airport Conference Rooms and Executive Centers.

Saves everything from nerves to time to money. No membership required. Eliminates need for overnight stay, hotel or car rentals.

There are 22 available at O’Hare, for instance.

Executive Centers come equipped with everything you need to conduct business. Call 1-800-237-7971, option 3.

3. Keep all your luggage on wheels, use one carry on, invest in good luggage.

According to the US Transportation Dept., about 1 in 200 bags are lost, misdirected or stolen, which is about one person per flight. 87% of this happens at the curbside check-in station.

Advantages: don’t have to tip porter; don’t have to arrive as early; if you miss your connection, you can easily rebook yourself; you can easily volunteer to be bumped on a full flight; no wait once you land.

4. Take a book with you.

Better than TV in most hotel rooms, good for waits, also good to hide behind if you get next to someone in the plane who annoys you. Leave it behind for another traveler or tear off chapters as you go along and lighten you load.

5. The travel wardrobe.

Coordinate to one color, like black. Many women, myself included, swear by Tencel┬«. Indestructible, always looks nice. Choose the right print blouses and it won’t show stains. Gentlemen, consider microfiber fabrics. Choose something with inner pockets (that zip!) for important papers and cash.

6. Don’t appear wealthy.

Especially important in 3rd world countries. Wear cheap-looking watch and jewelry and leave the diamonds at home. Makes you less of a target for pick pocketers and luggage theft. If you must take a camera, guard the lens; popular with pick pockets as well.

Remove luggage tags from other trips. It’s a tip-off for thieves looking for the “rich frequent traveler”.

7. Cash.

Hide cash in different parts of your body. If traveling internationally, get new bills, as some countries won’t take “dirty” money. In Africa, for instance take new $100 bills. The exchange rate on anything lower is not good. Check with someone else who’s been where you’re going. i.e., in Russia, they aren’t supposed to take US dollars, but they sure do.

8. If you get a rental car, write down all the information about it. Just in case you forget what you’re driving.

9. Stay alert. Take a water bottle with you for dehydration and drink 2 glasses of water before you board. While on the plane, splash water on your face; when you get to the hotel, take a warm bath. Dry membranes are more vulnerable to infection.

Go rested.

Try the Argonne Anti-Jet-Lag Diet:

10. Take measures to avoid developing deep vein thrombosis.

Drink lots of water, avoid beverages that dehydrate, avoid salty food, wear support socks, get up and move around whenever you can, exercise your feet and legs 4-5 mins. every hour.

11. Check out some of the travel products at sites such as

You’ll find No-Jet Lag tablets, head and foot rests, packing aids, micro fiber wear, all sorts of helpful things.